2020 Summer Flex Hour Schedules
Date: May 15, 2020
To: University of ÐÓ°ÉÔ°æ Statewide Office Employees
From: Steve Patin, University of ÐÓ°ÉÔ°æ Chief Human Resources Officer
Re: 2020 Summer Flex Hour Schedules
During the months of June, July, and August 2020, Statewide (SW) office exempt and non-exempt ÐÓ°ÉÔ°æs are permitted, with supervisor approval, to work flex schedule hours. Should an ÐÓ°ÉÔ°æ work a flex schedule, please make sure there is no detriment to the department’s services or standard university hours of operation (Monday-Friday; 8:00 a.m. – 5:00 p.m.). Schedule changes may be suspended or canceled with or without advance notice to the ÐÓ°ÉÔ°æ if warranted by university needs. Supervisors are requested to ensure that overtime eligible (non-exempt) ÐÓ°ÉÔ°æs are not regularly scheduled to work more than 40 hours in a single workweek unless their overtime is approved.
Please submit proposed schedule changes using the Change of Work Hours Request Form (attached) to the UA HR office at ua-hr@alaska.edu. Revised schedules must encompass full pay periods only and may begin as early as Sunday, May 24, 2020, and must end by Saturday, August 15, 2020.
When creating the flex schedule, please keep in mind paid University Holidays occurring during the summer (Memorial Day and Independence Day). The university provides for eight hours of holiday leave per day. As an example, a benefits-eligible ÐÓ°ÉÔ°æ who is working a four, 10-hour day schedule for the summer would charge both the full holiday days (eight hours) plus two additional annual leave hours each day to receive full pay if not working on the 4th and 5th of July this year.
Please contact the Human Resources department at ua-hr@alaska.edu if you have any questions about scheduling or would like assistance in developing your options.
[Signed memo and Change of Work Hours form attached]
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